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Open Position
Office Administration Manager
Location: On-site (Azrieli Center, Holon)
Type: Part time
Email: jobs@ikomg.com
Language: English
Job Description:
We are looking for a highly organized, service-oriented Office Administration Manager to support our growing global organization. This role combines office operations, employee services, travel coordination, vendor management, procurement administration, and operational support.
Responsibilities:
Manage daily office operations, facilities, supplies, equipment, maintenance, vendors, and employee services to ensure a well-organized and efficient workplace.
Coordinate employee welfare initiatives, office events, refreshments, gifts, and recreational activities in collaboration with HR.
Organize local and international visitor logistics, including travel arrangements, accommodations, meeting coordination, hospitality, and on-site support.
Administer the company travel platform, support employees with travel-related needs, manage travel records, insurance coordination, and reporting.
Oversee the planning, execution, and monitoring of marketing campaigns. Ensure alignment with brand guidelines and measure campaign performance to drive continuous improvement.
Provide HR and payroll administrative support, including attendance tracking, onboarding and offboarding logistics, employee reports, and internal communications.
Maintain accurate administrative records, documentation, tracking files, and office procedures to support operational continuity and compliance.
Coordinate with landlords, service providers, suppliers, and internal stakeholders to ensure effective office operations and timely resolution of administrative matters.
Support budgeting, procurement activities, and ad hoc operational projects across the organization.
Requirements
- 2+ years experience in similar office administration, operations coordination management role.
- Fluent English, including strong written communication skills.
- knowledge and practical capability using Microsoft Office 365 tools (Outlook, Excel, Word, PowerPoint, Teams and SharePoint/OneDrive).
- On site 5 days per week on-site from 09:00 to 14:00 + be available if needed after hours (phone).
Preferred Qualifications
- Experience working with travel platforms, procurement systems or ERP systems such as Priority.
- Experience supporting HR, Finance or Operations teams in a global company environment
Why Join Us?
This is a unique opportunity to join a pioneering company that is shaping the future of media and broadcasting. iKO Media Group’s expansive network and diverse platforms offer unparalleled exposure to the latest innovations and trends in the industry. As part of our team, you will have the chance to contribute to exciting projects and make a meaningful impact on our global operations.
